Bookkeeping for Canadian small businesses
Know your numbers by the 15th. Every month.
Monthly bookkeeping, payroll and GST/HST, handled by someone with real in-house finance experience. You work directly with me, not a rotating team.
No commitment. Books closed by the 15th when your statements and receipts are in by the 5th.
October report
Sample- Books closed and reviewed
- Bank and card accounts reconciled
- Next GST/HST filing tracked
- 10+ years in full-cycle accounting and finance operations
- In-house finance experience at a fast-growing tech company
- Based in Metro Vancouver, meeting in person or online
Who I help
Growing businesses that want clear numbers without hiring in-house. Every industry has its own quirks, and I know these ones well.
Daycares and childcare centres
Funding, fees and payroll all move at different times. I keep them matched so you always know where you stand.
- Parent fees, subsidies and grant payments reconciled every month
- Staff payroll with EHT, source deductions and T4s
- Annual budget and cash flow forecast planned around funding timing
SaaS and tech startups
Subscription revenue doesn't fit a basic bookkeeping setup. I report it the way founders and investors actually look at it.
- MRR, ARR, churn and growth reporting every month
- Deferred revenue schedules for annual and prepaid plans
- Budgets, burn rate and runway forecasts
- USD and CAD accounts, Stripe payouts and fees reconciled
- Investor-ready monthly reports
- SR&ED support: expenses tracked and documented, working alongside your SR&ED claim preparer
Restaurants and hospitality
Thin margins leave no room for surprises. I keep a close eye on the costs that move the most.
- POS sales and card deposits reconciled
- Food and labour cost tracked as a percentage of sales
- Tips and gratuities handled correctly through payroll
- GST and BC PST, including PST on liquor
E-commerce brands
Sales flow in from several platforms at once. I turn the payouts into numbers you can trust.
- Shopify, Stripe and PayPal payouts reconciled with fees separated
- Inventory and cost of goods sold tracked properly
- Sales tax tracked across provinces as you grow
- Margins by product and sales channel
Also offering bookkeeping for contractors and trades, tutoring and learning centres, and professional services firms across Metro Vancouver.
What lands in your inbox every month
Your books closed and reviewed by the 15th, with a report built around how your business actually works. All I need is your statements and receipts by the 5th.
- ✓Reconciled books. Every bank, card and payment account matched to the penny.
- ✓Safe to spend. Your cash after the taxes, remittances and bills you owe, so you know what's really yours.
- ✓Your industry number. The one figure that matters most for your type of business, tracked every month.
- ✓Spending watch. Your biggest cost changes this month, explained in plain English.
- ✓Deadline watch. Upcoming GST/HST, PST, payroll and year-end dates.
- ✓A note from me. Anything that needs your attention, in plain English.
Monthly report
October 2026 · SaaS and startupsCash less GST/HST collected ($6,200) and payroll remittance owing ($9,800)
Cash on hand divided by average monthly burn
Spending watch
Who owes you
Upcoming deadlines
Note from Teddy
Runway is steady at about 9 months. Two annual renewals brought in $18,000 in cash this month, which will show up as revenue gradually over the next year. Software costs rose to $4,200 a month, up from $3,100 in the summer, so it's worth reviewing unused tools before your next raise.
Monthly report
October 2026 · ChildcareCash less payroll remittance owing ($14,200)
62 children enrolled, up from 60
Spending watch
Parent fees unpaid
Upcoming deadlines
Note from Teddy
Enrolment rose to 62 and cost per child dropped to $1,266 from $1,290 as the new spots filled. Wages are up $2,100 with two new ECEs, which is expected. Two families are over 30 days behind on fees ($1,150), so a friendly reminder before December is worth sending.
Monthly report
October 2026 · RestaurantsCash less GST ($5,900), liquor PST ($2,100) and payroll remittance owing ($6,300)
Food 33% + labour 30%. Food was 31% in Sept
Spending watch
Catering invoices unpaid
Upcoming deadlines
Note from Teddy
Sales were up 6%, but food cost climbed to 33% of sales from 31%, which is why profit dipped. Supplier prices are the likely cause, so it's worth comparing quotes before the holiday rush. Two catering clients are over 30 days late ($1,800).
Monthly report
October 2026 · E-commerceCash less GST ($4,100), PST ($1,900) and inventory bill due Nov 10 ($12,500)
1,240 orders. Was $5.60 in Sept
Spending watch
Payouts in transit
Upcoming deadlines
Note from Teddy
Orders grew 12%, but ad spend rose $3,200, so profit per order slipped to $4.92 from $5.60. Free-shipping orders are eating into margin. Worth testing a higher free-shipping minimum before Black Friday.
How it works
01
Free 30-minute call
I look at where your books are today and what you need from them.
02
Catch-up and cleanup
If your books are behind, I bring them current for a fixed quote. No hourly surprises.
03
Monthly bookkeeping
Send your statements and receipts by the 5th. Your books are closed, reviewed and reported by the 15th.
Why Cillara Financial
I've worked inside a growing company's finance team, and I bring that discipline to every client.
In-house experience
I've run month-end close, payroll, accruals and multi-currency reporting inside a fast-growing tech company.
You work with me directly
No hand-offs, no rotating team. The person you meet is the person doing your books.
Plain-English reporting
You'll understand your numbers without needing an accounting background.
CRA deadlines covered
GST/HST, payroll remittances and year-end slips tracked so nothing sneaks up on you.
Simple, predictable pricing
Flat monthly fees, quoted up front. You'll always know what you're paying before I start. All prices in CAD.
Monthly bookkeeping
From $300 /month
- Bank and card accounts reconciled
- Monthly report and note by the 15th
- GST/HST filings
Catch-up and cleanup
From $1,000
- Books brought up to date
- Past errors fixed
- Fixed price agreed before I start
QuickBooks setup
Quoted after your free call
- Chart of accounts built for your business
- Bank feeds and apps connected
- Ready for monthly bookkeeping from day one
Budgets, forecasts and custom reporting are available as add-ons, quoted after your free call.
Questions I often get
Q: My books are a mess. Is that a problem?
A: Not at all. Cleanup is a big part of what I do, and I've seen worse. I'll quote a fixed price before starting.
Q: How much of my time will this take?
A: Very little. Once your bank and card feeds are connected, I mostly need receipts and invoices for anything unusual by the 5th of each month. I'll email you when something needs your input.
Q: Am I locked into a contract?
A: No. Monthly bookkeeping is month to month. If it's not working for you, you can stop with 30 days' notice.
Q: I already have an accountant. Do I still need you?
A: Often, yes. Most accountants handle year-end and tax filing. I keep your books accurate all year, so year-end is faster and usually cheaper. I'm happy to work alongside your accountant.
Q: I'm an early-stage startup. Is it too early?
A: Usually not. Clean books from day one make fundraising, SR&ED claims and investor updates much easier. I'll scale the work to where you are now.
Let's get your books in order
Book a free 30-minute consultation. I'll look at where your books are today and what it would take to get them where you want them.
Book a free 30-minute consultation